This Privacy Policy defines the principles of processing of personal data acquired via the website at www.wmaci2019.com (hereinafter referred to as “the Website”).
2. The Website is owned by POLSKI ZWIĄZEK LEKKIEJ ATLETYKI MASTERS (Polish Masters Athletics) with its registered seat in Toruń (87-100), gen. Józefa Bema 23/29 Street, NIP (Tax ID. No.): 8792045814, REGON (National Business Registry No.): 870018740, entered in the Register of Entrepreneurs kept by the District Court for the Sąd Rejonowy w Toruniu, VII Commercial Division of the National Court Register under the KRS number 0000099312, e-mail: info@wmaci2019.com, hereinafter referred to as Polish Masters Athletics. Polish Masters Athletics is also the Personal Information Administrator.
3. Personal data collected by Polish Masters Athletics via the Website are processed in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter also referred to as GDPR.
4. Polish Masters Athletics acts with utmost care to ensure privacy of the Users, who visit the Website.
Article 1 – Type of processed data, objectives and legal ground
1. Polish Masters Athletics collects information on natural persons performing a legal transaction, which is not related directly to their business activity (consumers), hereinafter referred to as Users.
2. Personal data of Users are collected in case of:
a) use of the Download forms service for the purpose of the performance of a contract executed by electronic means. Legal grounds: processing is necessary for the performance of a contract on Downloads form services (article 6 sec. 1 letter b of GDPR);
b) subscription of the Newsletter for the purpose of the performance of a contract concerning a service rendered by electronic means. Legal grounds: consent of a data subject for the performance of a contract concerning Newsletter service (article 6 sec. 1 letter a of GDPR).
3. When using the Download form service, the User shall provide the following data:
a) e-mail address;
b) address:
a. street and street/flat number;
b. postal code and town;
c. Company.
c) sex and date of birth;
d) name and surname;
e) phone number.
4. In case of subscription of the newsletter, user specifies only e-mail address.
5. Additional information may be collected when the User uses the Website Website, in particular an IP address assigned to the User’s computer or an external IP address of your internet provider, domain name, type of a browser, access time, type of the operating system.
6. Also navigation data may be collected from the Users, including information on links and references they click or other activities undertaken by them in our Website. Legal grounds– legitimate interests (article 6 sec. 1 letter f of GDPR) in form of facilitation of use of services rendered by electronic means and improvement of functionality of such services.
7. To determine, exercise and enforce claims, come personal data provided by the User when using functionalities of the Website may be provided, such as: name, surname, information about use of services, if claims result from the manner of user of services by the User, other data necessary to prove existence of claim, including the volume of suffered losses. Legal grounds– legitimate interests (article 6 sec. 1 letter f of GDPR) in form of determination, exercising and enforcement of claims and defence against claims in litigation and proceeding in front of other public authorities.
8. Transfer of personal data to the Polish Masters Athletics is voluntary.
Article 2 – To whom are data disclosed or provided and how long are they stored?
1. User’s personal data are provided to providers of services used by Polish Masters Athletics when operating the Website depending on contractual arrangements and circumstances, they are either subject to Polish Masters Athletics’s instructions about manners and ways of data processing (processors) or they define purposes and manners of processing on their own (data controllers).
a) Processors. Polish Masters Athletics uses services of providers processing data on Polish Masters Athletics’s request only. They include for instance hosting providers, accounting services, providers of marketing systems, systems of traffic analysis in the Website, systems for analysis of marketing campaign efficiency;
b) Controllers. Polish Masters Athletics uses services of providers that do not act on request only, but they define the objectives and manners of use of Users’ personal data. They render electronic payment and banking services.
2. Location. Location. Service providers are based mainly in Poland and other countries of the European Economic Area (EEA). Some of the suppliers are established outside the EEA. In connection with the transfer of data outside the EEA, the Administrator made sure that suppliers would guarantee a high level of personal data protection. These guarantees result in particular from the obligation to use standard contractual clauses adopted by the Commission (EU) or participation in the Privacy Shield program established by Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of protection provided by by the EU-US Privacy Shield.
3. Users’ personal data are stored:
a) If User’s personal data are processed on the basis of a consent, they shall be processed by Polish Masters Athletics until the consent is not cancelled, and after cancellation of the consent – for a period of time corresponding to the period of limitation of claims that may be raised by or against Polish Masters Athletics. If it is not provided otherwise in a specific provision, period of limitation amounts to six years, and in case of claims concerning periodical services or claims related to business activity – three years;
b) If personal data are processed on the basis of execution of the contract, then the Users’ personal data shall be processed by Polish Masters Athletics as long, as it is necessary for execution of the contract, and afterwards – for a period of time corresponding to the period of limitation of claims. If it is not provided otherwise in a specific provision, period of limitation amounts to six years, and in case of claims concerning periodical services or claims related to business activity – three years.
4. Navigation data may be used in order to provide Users with better services, statistical data analysis and adjustment of the Website to User preferences and to operate the Website.
5. In case of a respective request, Polish Masters Athletics discloses personal data to authorised state authorities, in particular to organisational units of the prosecutor’s office, the Police, the Chairperson of the Personal Data Protection Office, the Chairperson of the Office of Competition and Consumer Protection or the Chairperson of the Office of Electronic Communications.
Article 3 – Cookie files, IP address
1. The Website uses small files called cookies. They are stored by Polish Masters Athletics on the terminal device of a visitor to the Website, if it is allowed by an Internet browser. A cookie file contains usually a domain name, from which it originates, its “expiry time” and individual randomly selected number that identifies such file. Information collected via such type of files enables adjustment of Polish Masters Athletics products to individual preferences and actual needs of visitors to the Website. It offers a possibility to prepare general statistics of visits of products presented in the Website.
2. Polish Masters Athletics uses two types of cookie files:
a) Session cookies: after end of a given session of a browser or switch off of a computer they are deleted from computer memory. The mechanism of session cookies does not enable collection of any personal data or confidential information from User’s computers;
b) Permanent cookies: are stored in the memory of User’s terminal device and stay there until they are deleted or expire. The mechanism of permanent cookies does not enable collection of any personal data or confidential information from User’s computers.
3. Polish Masters Athletics uses own cookies for the purpose of:
a) analyses and studies, and audience measurement, in particular to prepare anonymous statistics which support understanding of the manner of use of the Website Website by Users, which enables improvement of its structure and contents.
4. Polish Masters Athletics uses external cookies for the purpose of:
a) Presentation of Reliable Regulation Certificate via website rzetelnyregulamin.pl (external cookie controller: Rzetelna Grupa sp. z o.o. with registered office in Warsaw).
5. The cookie mechanism is safe for computers of the Website Users. In particular, no viruses or other unwanted or malicious software may invade User computers this way. Still, in their browsers Users have a possibility to restrict or switch off access of cookie files to computers. If such option is activated, the Website may be used save for functions that due to their nature require cookie files.
6. Below we present how to change setting of popular internet browsers in respect to cookie files:
a) Internet Explorer browser;
b) Microsoft EDGE browser;
c) Mozilla Firefox browser;
d) Chrome browser;
e) Safari browser;
f) Opera browser.
7. Polish Masters Athletics may store IP addresses of the Users. IP address is a number assigned to a computer of a visitor in the Website, by an internet provider. IP number enables access to the Internet. In the majority of cases it is assigned dynamically to a computer, that is it changes for each connection with the Internet, and that is why it is commonly treated non-personal identifying information. IP address is used by Polish Masters Athletics for detection of technical problems with the server, preparation of statistical analyses (e.g. determination, from what regions the majority of visitors come from), as information helping with administration and improvement of the Website and for safety purposes and possible identification of unwanted automatic programmes searching through the contents of the Website that load the server.
8. The Website contains links and references to other websites. Polish Masters Athletics shall not be held liable for privacy protection principles in force on such websites.
Article 4 – Rights of data subjects
1. The right to withdraw consent – legal ground: article 7 sec. 3 of GDPR.
a) The User has a right to withdraw consent granted to Polish Masters Athletics.
b) Withdrawal of consent shall be effective as the time of withdrawal.
c) Withdrawal of consent shall not affect the lawfulness of processing before its withdrawal.
d) Withdrawal of consent shall not entail any negative consequences for the User, but may prevent them from further use of services of functionalities, which may be lawfully provided by Polish Masters Athletics only upon consent of the User.
2. Right to object to personal data processing – legal ground: article 21 of GDPR.
a) The User shall have the right to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them, including profiling, if Polish Masters Athletics processes their data on the basis of a legitimate interest, such e.g. marketing of Polish Masters Athletics’s products and services, statistic concerning use of individual functionalities of the Website and facilitation of use of the Website, and User satisfaction surveys;
b) An e-mail resignation from marketing communications on products or services will mean the User’s objection to processing of their personal data, including profiling for those purposes;
c) If the User’s objection is reasonable and Polish Masters Athletics has no other legal grounds to process personal data, the User’s personal data, whose processing has been objected by the User, will be deleted.
3. Right to erasure (“right to be forgotten” ) – legal ground: article 17 of GDPR.
a) The User has the right to demand erasure of all or some personal data;
b) The User has the right to demand the erasure of some personal data, if:
a. the personal data are no longer necessary in relation to the purposes for which they were collected or processed;
b. the User has withdrawn consent in the scope in which personal data have been processed on the basis of their consent;
c. the User has objected to use of their data for marketing purposes;
d. the personal data are unlawfully processed;
e. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which Polish Masters Athletics is subject;
f.  the personal data have been collected in relation to the offer of information society services.
c) Despite of demand of erasure of personal data in relation to an objection or withdrawal of consent, Polish Masters Athletics may retain some full personal data in the scope, in which processing is necessary for determination, claiming or defence against claims, and for fulfilment of the legal obligation requiring data processing under the legislation of the European Union or a Member State to which Polish Masters Athletics is subject. It refers in particular to: name, surname, e-mail address, which are retained for the purpose of examination of complaints and claims related to use of Polish Masters Athletics services, or additionally an address of residence/ correspondences, order number, which are retained for the purpose of examination of complaints and claims related to concluded sales agreements or service agreements.
4. Right to restriction of processing- legal ground: article 18 of GDPR.
a) The User shall have the right to obtain from the controller restriction of their personal data processing. Submission of such demand, until its examination, prevents the use of specified functionalities or services, the use of which would be related with processing of personal data subject to such demand. Moreover, Polish Masters Athletics will not send any message, including marketing communications.
b) The User shall have the right to demand restriction of their personal data processing in the following cases:
a. When they contest the acccuracy of their personal data; then Polish Masters Athletics shall restrict their use for a period enabling verification of the accuracy of the personal data, but no longer than for 7 days;
b. When data processing is unlawful and the User demands restriction of their use instead of their erasure;
c. When personal data are no longer necessary for the purposes of their collection or use, but they are needed by the User in order to determine, exercise or defend claims;
d. When the User objected to proceeding of their data- then the restriction is introduced for a period necessary to consider whether, due to exceptional circumstances – protection of the User’s interests, rights and freedoms prevails over the interests, which are exercise by the Controller when proceeding User’s personal data.
5. Right of access to data – legal ground: article 15 of GDPR.
a) The User shall have the right to obtain a confirmation from the Controller, whether or not it processes personal data, and if yes, the User shall have the right to:
a. obtain access to their personal data;
b. obtain information on the purposes of the processing, the categories of processes personal data, the recipients or categories of recipients of such data, the envisaged period for which the personal data will be stored or the criteria used to determine that period (if determination of the planned period of data processing is not possible), on User’s rights under the GDPR and the right to lodge a complaint with a supervisory authority, on the source of such data, automated decision-making, including profiling and security devices applied due to the transfer of such data outside the European Union;
c. obtain copies of their personal data.
6. Right to rectification – legal ground: article 16 of GDPR
a) The User shall have the right to obtain from the Controller without undue delay the rectification of inaccurate personal data concerning the User. Taking into account the purposes of the processing, the User shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement, sending the respective request to the e-mail address in compliance with Article 5 of the Privacy Policy.
7. Right to data portability- legal ground: article 20 of GDPR.
a) The User shall have the right to obtain their personal data, which were provided to the Controller, and then to send them to another data controller selected by the User. The User shall have the right to demand that such personal data are sent directly by us to another data controller, if this is technically feasible. In such case the Controller shall sent the User’s personal data in a csv file, which is a commonly used machine-readable format, allowing transfer of processed data to another data controller.
8. If the User wishes to exercise any of the foregoing rights, Polish Masters Athletics fulfils a request or refuses to fulfil it promptly, but no later than within a month of its receipt. If, however, due to a complex nature of a demand or a number of demands Polish Masters Athletics is not able to fulfil demand within one month, it shall fulfil it during the following two month, notifying the User earlier within a month from receipt of the demand on the intended prolongation of the period and about own activities.
9. The User may file complaints, questions or requests concerning processing of their personal data and execution of this rights.
10. The User has the right to demand that Polish Masters Athletics provides copies of standard contractual clauses, sending a request in the was define in Article 5 of the Privacy Policy.
11. The User shall have the right to file a complaint to the Chairperson of the Office of Personal Data Protection in respect to violation of their rights for personal data processing or other rights granted under the GDPR.
Article 5 – Amendments of the Privacy Policy
1. The Privacy Policy may be amended, about which the User will be notified by Polish Masters Athletics at 7 days in advance.
2. Inquiries related to the Privacy Policy should be sent to: kontakt info@wmaci2019.com
3. Date of the last modification: 15.10.2019